MINUTES OF THE MARGARETTA BOARD OF EDUCATION (BOE) REGULAR MEETING OF OCTOBER 17, 2022.

Margaretta Board of Education met in regular session at 6:30 p.m. on Monday, October 17, 2022 at the Margaretta Board of Education, 305 S. Washington Street, Castalia, Ohio.

Regular Board Meeting
Mr. Sutorius, Board President, then called the regular meeting to order at 6:30 p.m. requesting roll call by Mrs. Keegan:

Mr. Hula:
Mr. Schoenegge: Mrs. Tucker:
Mr. Warner: Mr. Sutorius:

Present. Present Present Present Present

The Pledge of Allegiance was then recited after roll call.

Approval of the Minutes
Motion by Mr. Warner, and seconded by Mr. Hula, to approve the minutes from the Regular BOE Meeting held on September 12, 2022 and the Special Board Meeting held on Tuesday October 11th, 2022; Roll Call: Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Board and Staff Reports
Townsend Community School’s (TCS) Report and TCS Margaretta Sponsor’s Report Mr. Ryan Bohn, TCS Principal and Superintendent, reported that TCS received they report card and was rated ‘Exceeds Standards’. He also stated that the current TCS student enrollment was 537 and has already had 10 graduates this year. They are also performing the YouScience testing for their students to evaluate students’ career-related strengths and interests, similarly to what Margaretta is doing. Mr. Bohn also thanked Margaretta for allowing them to participate in Margaretta’s school safety training on October 28th. He also stated that TCS is looking into a potential Vermilion site. Mr. Bohn also thanked Margaretta’s school bus drivers and all their support to help get the TCS students to school.

Mr. Steve Keller, TCS Compliance Officer, stated that Margaretta received an ExemplaryRating as TCS Sponsor. Margaretta has now had three years of good ratings and will put us in a very favorable position moving forward which will result in less required uploading of data for the Quality Practice and Compliance Epicenter uploads at the end of the year. He also stated that we have uploaded the required annual budget and Special Education Epicenter uploads and will be performing the two required site visits this year. Mr. Kurt also stated that in addition to the good news of our ‘Exemplary’ rating and TCS’ ‘Exceeds Standards’ rating, we have been offered a ten year sponsor contract renewal with ODE. He stated this puts us in a very good position with TCS moving forward.

Public Participation None

Introduction of Additional Items to the Agenda

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Mr. Kurt stated there were no additions to the agenda

The Financial Report and Schedule of Bills Informational:
Mrs. Keegan reported out that the District is a member of the Ohio School Counsel and as such has partnered with Grady Benefits for the District paid employee term life insurance coverage and was happy to report that they are offering carryover insurance rates and have since we started with them in May, 2018

Mrs. Keegan then reviewed the new school facility reserve account details and spending as of October 14, 2022. She reported that we have reserved $8.5M of the Nexus payments in the reserve and have paid out approximately $2.3M to date. She stated that after outstanding obligations (for the site and utility prep work, Owners Rep, CMR and legal committed costs) that the district will still have approximately $2.5M unencumbered funds in the account.

Mrs. Keegan also stated that we had a lot of old furniture that was pulled from the buildings due to COVID and was not returned, thus the need for a garage sale, on Saturday October 1, 2022. She reported that we made $1,642 and that all of our old technology was sent to CDM Technology who is clearing the hard drives and recycling the equipment. She stated that we are still waiting to see what payment to the district will be. We also had Galloway pick up the remaining desks and chairs for us to receive the steel value for the items. Mr. Kurt and Mrs. Keegan thanked the maintenance department and Ali Downing for organizing and manning the sale.

As part of the federal reporting requirements, Mrs. Keegan made the Title IV Part A Federally Required Public Reporting Request available for review, which documented how we used the federal dollars for Title IV-A.

Mrs. Keegan presented the schedule of bills, bank reconciliations, fund balances, etc., that were included in the Board’s packages for review. Mrs. Keegan reminded the board that we are reviewing September’s results (the third month of the 2023 fiscal year). She stated that the revenue was a total of $6.5M and expenses of $5.5M resulting in an increase to the general fund balance of $1.0M. The beginning cash balance in the total general fund as of July 1, 2022 was $0.6M and the three months of the year generated a final General Fund cash balance of $1.7M (or $0.7M, without the general fund reserve of $944K).

Treasurer’s Report New Business
Motion by Mr. Schoenegge seconded by Mrs. Tucker, on Resolution number 22-23-21, to approve Kastor Construction, LLC Amendment #1 for Owner’s Representative Services for the ELPP PK-12 school building project; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, Mr. Schoenegge: aye, and Mr. Sutorius: aye.

Motion by Mr. Hula seconded by Mr. Schoenegge, on Resolution number 22-23-22, to approve the Official Budget/Permanent Annual Appropriations for Fiscal Year 2023 commencing with expenses incurred beginning July 1, 2022; Roll Call: Mr. Warner: aye, Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

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Motion by Mr. Warner seconded by Mrs. Tucker, on Resolution number 22-23-23, to approve the renewal of the Shared Diving Coach and Facility Use agreement with the Huron City School District in accordance with the terms and conditions identified in the agreement for the 2022-2023 Swimming Season; Roll Call: Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Warner: aye, and Mr. Sutorius: aye.

Motion by Mr. Warner seconded by Mr. Schoenegge, on Resolution number 22-23-24, to approve the Shared Diving Coach and Facility Use agreement with the Perkins Local School District in accordance with the terms and conditions identified in the agreement for the 2022-2023 Swimming Season; Roll Call: Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mr. Hula seconded by Mr. Warner, on Resolution number 22-23-25, to approve expenditures that have exceeded the $3,000 threshold of the “then and now” provisions of Ohio Revised Code Section 5705.41(d); Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, Mr. Schoenegge: aye, and Mr. Sutorius: aye.

Motion by Mrs. Tucker seconded by Mr. Schoenegge, on Resolution number 22-23-26, to authorize the Treasurer to make a 2023 Fiscal Year Inter-Fund Transfer of funds for the state grant negative balance; Roll Call: Mr. Warner: aye, Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

Motion by Mr. Hula seconded by Mr. Warner, on Resolution number 22-23-27, to approve the agreement with Life out Loud, LLC at Downs on the Farm to provide transition services for our student for the period of October 7th through the end of December, 2022; Roll Call: Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Warner: aye, and Mr. Sutorius: aye.

Motion by Mr. Warner seconded by Mr. Hula, on Resolution number 22-23-28, to approve the agreement with Great Lakes Biomedical to provide random testing of students involved in extra-curricular school activities for the period of June 1, 2022 to May 31, 2023. Mrs. Keegan explained that the student random drug screening had stopped due to Covid and this contract is reinstating the testing and that it is a switch to a different company. Mr. Schoenegge asked when it was going to get reinstated and Mr. Kurt stated that it would probably be at the transition of the fall to winter sports and he also stated that he used this company at Findlay and they have a very quick turnaround; Roll Call: Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mr. Warner seconded by Mr. Hula, to accept the Federal Grants for 2022-23 Fiscal Year as follows: $938.70 - ESSER I non-public (507-9022), $92,053.74 - ESSER II (507-9023), $570,377.28 - ARP ESSER (507-9024), $243,190.67 - IDEA-B (516), $141,561.92 - Title I MES Building Wide (572), $25,962.72 - Title II-A (590), $10,729.08 - Title IV-A (584), $11,381.63 - IDEA - ECSE (587), $135,000.00 - School Bus Purchase Program (499), $5,504.58 - Agriculture 5th Quarter (461), $10,000 - Transportation Collaboration Grant (499) potential, $200,000 - (Literacy) Reaching All Students (599) potential. Mrs. Keegan mentioned that at the time she was putting this agenda together the last two grants were just a potential and that she is happy to report that just a few hours before this meeting the District received word that we were awarded this Literacy grant for $200,000; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, Mr. Schoenegge: aye, and Mr. Sutorius: aye.

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Superintendent’s Report Old Business-None

New Business
Motion by Mr. Warner seconded by Mr. Schoenegge, Motion to approve Bowling as an official sport for Margaretta starting with 2022-2023 season. Mrs. Audra Rooker asked to speak to thank the board for approving this and stated that this bowling club was started and her first club of students are now competing as seniors. She is excited to say that we will have enough kids for both a boys and girls team of approximately 5 to 6 on each team. She also stated that Cedar Lanes has been very helpful and accommodating to the team and stated that all could come a cheer them on and it is free admission. We also had two of the students from the team at the meeting and they thanked the board as well; Roll Call: Mr. Warner: aye, Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

Motion by Mrs. Tucker seconded by Mr. Warner, to approve OAPSE MOU to increase the extra bus trip wage from $18.03 per hour to $23.00 per hour effective November 1, 2022. Mr. Kurt stated that he reviewed this with Mrs. Karen Keller and Mr. Chris Griffith prior to the meeting and that the District is hoping this will help to get coverage for the extra bus trips; Roll Call: Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Warner: aye, and Mr. Sutorius: aye.

Informational Items New Facility Update
Mr. Kurt reported that Mosser is in the process of bidding GMP Bid package #2 for the below grade perimeter footers and block, at the request of the District, for board review and potential approval at the November meeting. Mr. Kurt then asked our Owners Representative, Ted Kastor, owner of Kastor Construction, LLC, to give an update. Mr. Kastor gave an update on the bid package of GMP #1, for the site and utility work. This package includes earth moving, paving, stone building pads, tree removal, utilities installs, adjusting the elevation of the site to allow the school to sit up from the road, etc. He stated that the contractor has moved 50,000 cubic yards of dirt, which to put it into perspective is equivalent to approximately 2,800 loads of a tri-axle big dump truck of dirt. This bid package work is scheduled to be complete by the end of November and is on schedule. Mr. Sutorius thanked Mr. Kastor for coming and giving us the update.

Mr. Kurt thanked the board for approving the Margaretta FFA’s selected members and advisor to attend the National FFA Convention in Indianapolis, Indiana on October 26-29, 2022, that was previously approved. Mr. Kurt wanted the board to have the itinerary for the trip for the board’s information and review.

Mr. Kurt made the Board aware that we are having opportunities to help college students and EHOVE students to pursue their education degrees through different learning opportunities in our building. Mr. Kurt shared the list of college and EHOVE Students in our buildings as follows: Katlyn Dulgar, attending University of Findlay, is completing her Methods Placement Training starting October 10, 2022 through November 18, 2022 and then Student Teaching second semester, with Katie Berg and Gary Quisno. Kori Hammond, Megan Barrett, Skylar Bedee, Keyli Billings, Madison Carmel, Mckenna Carpenter, Susie Claus, Beth DeLuca, Alexis Engler, Kelsey Limberios, Lars Livengood, Sarah Marvin, Marley Ruffin, Kaytlynn

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Sandwisch, Shelby Smith, Savannah Stacy and Mckenzi Woessner are doing some form of student teaching in the MES building for the 2022-2023 school year.

Mr. Kurt also stated that the $200,000 Reaching for the Stars Literacy Grant is a huge win for this school district’s children. He thanked the grant writing team of Kathy Hall, Teal Balduff, Tranette Novak, Sara Weller, Heather Campana, Keven Wise and Kevin Johnson for putting in the effort to write this very extensive grant.

Mr. Kurt also mentioned the great work that is being done in our two cafeterias with the Food Sharing Table, where kids can leave unopened foods that they choose not to eat for others to receive. Mr. Kurt also thanked the Townsend Ruritan for the generous donation to purchase two mini refrigerators to house the unopened unused milks for other kids to enjoy! This will also be beneficial to our children!

Mr. Kurt also reported out on the School District’s Report Card, where we received two 5 star ratings, two 3 star ratings, and one 2 star rating (on a 1-5 star scale with 5 stars being the best) and that it is on our website for review. Mr. Kurt stated that we are making progress, with more to. Our literacy initiative is moving the entire district forward.

Personnel Actions
Motion by Mr. Warner seconded by Mrs. Tucker, to approve FMLA and unpaid leave requests; Roll Call: Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Certified:
Motion by Mrs. Tucker seconded by Mr. Warner, to approve additional extended days retro to the fall 2022 to prepare for the school year for the following employees: Heather Wiley for 2 additional days for a total of 7 days; Heather Lott for 2 added days plus 5 hours, totaling 12 days & 5 hours. Mr. Kurt stated that we lost two MS/HS teachers very late in the summer, which caused us to scramble to get all the children’s schedules corrected for the changes. These late resignations and new administration caused the guidance office to need some additional time to accomplish all that was on the MS/HS plate; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, Mr. Schoenegge: aye, and Mr. Sutorius: aye.

Motion by Mr. Hula seconded by Mr. Schoenegge, to approve the following supplemental positions for the 2022-2023 school year: Girls Basketball: Matt Smith - 34% Varsity assistant and 34% JV coach, and Madison Mullins - 50% Freshman coach; Pep Band: Adam Reardon - Band director; Middle School Academic Challenge: Sara Weller, Jenna Kline, and Jennifer Coffman - split ⅓ each; MES Academic Challenge: Dana Belak and Jennifer Coffman-50% split. Mr. Kurt stated that he wanted to highlight that we have added two new supplementals for MES and MS Academic Challenge and the District is very excited to get the younger students involved in this. Mrs. Keegan also stated the the fifth grade class received a first place at their recent competition; Roll Call: Mr. Warner: aye, Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

Classified
Motion by Mr. Schoenegge seconded by Mr. Warner, to approve the following supplemental positions for the 2022-2023 school year: Boys Basketball: Jake Meisler - Varsity assistant coach, Derrick Bailey - JV coach, Denny Bailey - freshman coach, Ryan Spicer - 8^th grade

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coach and Austin Spicer - 7th grade coach; Wrestling: Derek Cook - Varsity assistant coach; Bowling: Audra Rooker - Head coach; Girls Basketball: Ray Neil - Head coach, Brian Heck - 33% Varsity assistant and 33% JV coach, Dan Hedberg - 33% Varsity assistant and 33% JV coach, Freshman coach, and Courtney Fitzgerald - 50% Freshman coach, Greg Wiedenheft -Junior High coach and Tony Haerr - Junior High coach.; Roll Call: Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Warner: aye, and Mr. Sutorius: aye.

Motion by Mr. Warner, seconded by Mr. Hula, to approve the following volunteers for the 2022-2023 school year: Boys Basketball: Mike Raifsnider, Steve Keller Sr., Tom Groot, and Ryan Bohn; Wrestling: Triston Stoll, Colten Anderson, Kaden Keegan, and Trent Johannson; Bowling: Barry Carlson; Junior High Girls Basketball: Joe Bias Jr.,Brian Kingsborough, and Miah Miller; Roll Call: Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mrs. Tucker, seconded by Mr. Schoenegge, to approve Jim Edwards as an event worker for the 2022-2023 school year; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, Mr. Schoenegge: aye, and Mr. Sutorius: aye.

Motion by Mr. Warner and seconded by Mrs. Tucker, to approve the following as a kitchen subs for the 2022-2023 school year: Suzanne Meyers, Amanda Lowis; Roll Call: Mr. Warner: aye, Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

Motion by Mr. Warner and seconded by Mr. Hula, to approve Laura Bodi as bus aide, retro to October 3, 2022, and bus driver, pending all state and local requirements are met; Roll Call: Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Warner: aye, and Mr. Sutorius: aye.

Motion by Mrs. Tucker and seconded by Mr. Schoenegge, to hire Mikaylah Spurlock-Johnson and Ali Garbe as part time MES Special Education Aide Substitutes, not to exceed 15 hours per week for the 2022-2023 school year. Mr. Kurt stated that these are two of our students (one that is a CCP student with time availability in her schedule and has a potential interest in teaching someday and the other is a CBI student that needs work experience contact hours) that will be helping in the MES building in the classroom and with the after school reading program; Roll Call: Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mrs. Tucker and seconded by Mr. Warner, to approve Shaina Trimarche’s request for a second year of unpaid leave effective September 1, 2022; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, Mr. Schoenegge: aye, and Mr. Sutorius: aye.

Motion by Mr. Warner and seconded by Mrs. Tucker, to hire Stephanie Johnson as a cook, effective October 17, 2022. Mr. Schoenegge stated that he was concerned that we should put the word ‘retro’ in the motion given the 17^th is today. Therefore the motion is being approve as being effective retro to October 17th; Roll Call: Mr. Warner: aye, Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

Motion by Mr. Hula and seconded by Mr. Warner, to enter Executive Session to discuss the appointment, employment, dismissal, discipline, promotion or compensation of public

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employees and contract discussion; Roll Call: Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Warner: aye, and Mr. Sutorius: aye.

The Board entered Executive Session at 7:11 p.m. with Dr. Jennifer Theis, Mrs. Keegan, and Mr. Kurt remaining in the Executive Session.

Motion by Mrs. Tucker and seconded by Mr. Warner, to return to open session; Roll Call: Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mr. Warner seconded by Mr. Schoenegge, to adjourn the meeting having no further business to come before the Board; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, Mr. Schoenegge: aye, and Mr. Sutorius: aye.

Adjourning at 8:15 p.m.

Next Regular Meeting will be Monday, November 21st 2022 immediately following the Superintendent Retirement/Rehiring Hearing at 6:30 p.m. at the Margaretta Board of Education, 305 S. Washington Street, Castalia.

Respectfully Submitted

_________________________ Brian Sutorius
Board President

______________________ Diane Keegan
Treasurer

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