MINUTES OF THE MARGARETTA BOARD OF EDUCATION (BOE) REGULAR MEETING OF OCTOBER 16, 2023.

Margaretta Board of Education met in regular session at 6:30 p.m. on Monday, October 16, 2023 at the Margaretta Board of Education, 305 S. Washington Street, Castalia, Ohio.

Regular Board Meeting
Mr. Sutorius, Board President, then called the regular meeting to order at 6:30 p.m. requesting roll call by Mrs. Keegan:

Mr. Hula: Mrs. Tucker: Mr. Warner: Mr. Sutorius:

Present. Present Present Present

Mr. Schoenegge was excused from the meeting

The Pledge of Allegiance was then recited after roll call.

Approval of the Minutes
Motion by Mr. Warner, and seconded by Mr. Tucker, to approve the minutes from the Regular BOE Meeting held on Monday, September 18, 2023; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Board and Staff Reports
Townsend Community School’s (TCS) Report and TCS Margaretta Sponsor’s Report
Mr. Ryan Bohn was unavailable for the board meeting, so Mr. Kurt reviewed the TCS’ report. Mr. Kurt stated that TCS has nine graduates for the 2023-2024 school year, and 514 current students as of October 16, 2023. He reviewed that TCS sent their teachers to the OCTM Math Conference at Kalahari on October 12th and 13th and he reviewed TCS’ goals. Mr. Kurt mentioned that Margaretta sent nine of our math teachers to the OCTM Math Conference for professional development too.

Mr. Kurt, stated that we had our monthly TCS/Margaretta meeting to review current events and everything is going smoothly. He also stated that we have submitted everything into Epicenter by the due date and that we are preparing to do the TCS site visit before November 1st.

Public Participation None

Introduction of Additional Items to the Agenda
Mr. Kurt stated that there were two new additions since the board package distribution on Friday, October 13th, which were the motion to hire Terri Meyer, bus driver and Motion to approve the graduation, Brandi Jo Bartl (22 plus)

The Financial Report and Schedule of Bills
Mrs. Keegan presented the schedule of bills, bank reconciliations, fund balances, etc., that were included in the Board’s packages for review. Mrs. Keegan stated that the fiscal year to date revenue through September was a total of $5.9M and expenses of $5.1M resulting in an increase

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to the general fund balance of $0.8M. The beginning cash balance in the total general fund as of July 1, 2023 was $1.0M so at the end of September the general fund balance is $1.8M. Mrs. Keegan went through the variances in the year over year comparison and stated that the variances on the revenue lines were due to the timing of the Homestead tax revenue from ODE that has not yet been received for this year and was received in September last year.

Treasurer’s Report New Business
Motion by Mr. Warner seconded by Mr. Hula, on Resolution number 23-24-12, to approve Jullian and Grube Audit agreement modification for the cost of a single audit additional expenses of approximately $2,500 for the fiscal year 2023 audit. Modification is required due to the District’s Federal Funding being greater than $750K. Mrs. Keegan stated that this additional audit is required given the extra federal funding that we have received for all students receiving free breakfast and lunches and the ESSER funding. This expands our financial audit and thus creates additional cost for the audit; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mr. Hula seconded by Mrs. Tucker, on Resolution number 23-24-13, to approve the Official Budget/Permanent Annual Appropriations for Fiscal Year 2024 commencing with expenses incurred beginning July 1, 2023; Roll Call: Mr. Warner: aye, Mr. Hula: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

Motion by Mrs. Tucker seconded by Mr. Warner, on Resolution number 23-24-14, to approve expenditures that have exceeded the $3,000 threshold of the “then and now” provisions of Ohio Revised Code Section 5705.41(d). Mrs. Keegan stated that this was for Johnson Controls that was called in on an emergency basis due to the storm damage and thus was approved after the fact. She also reminded the board that this storm is being turned into our insurance company as a claim for the damages; Roll Call: Mr. Hula: aye, Mrs. Tucker: aye, Mr. Warner: aye, and Mr. Sutorius: aye.

Motion by Mrs. Tucker, seconded by Mr. Hula, on Resolution number 23-24-15, to approve the renewal of the Shared Diving Coach and Facility Use agreement with the Huron City School District in accordance with the terms and conditions identified in the agreement for the 2023-2024 Swimming Season. Mrs. Keegan informed the board that in addition to the Huron and Perkins shared service agreement, that Vermilion is entertaining the possibility of Lauren Drossman to coach their diving also; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mr. Hula seconded by Mrs. Tucker, on Resolution number 23-24-16, to approve the Shared Diving Coach and Facility Use agreement with the Perkins Local School District in accordance with the terms and conditions identified in the agreement for the 2023-2024 Swimming Season; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mr. Warner seconded by Mr. Hula, to accept the Federal Grants for 2023-2024 Fiscal Year as follows: $271,823.37 - IDEA-B (516); $266,271.42 - Title I MES Building Wide (572); $38,912.24 - Title II-A (590); $10,821.29 - Title IV-A (584); $11,567.68 - IDEA - ECSE (587); $5,020.92 - Agriculture 5th Quarter (461); $10,000 - Transportation Collaboration Grant (499) Potential; $197,773 - (Literacy) Reaching All Students (599); $55,000 - Stronger Connection

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Grant (SRO) (584). Mr. Warner stated that this is a very nice list and is helpful to receive this money; Roll Call: Mr. Warner: aye, Mr. Hula: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

Motion by Mrs. Tucker and seconded by Mr. Warner, on Resolution number 23-24-17, to approve the renewal of North Central Ohio ESC (NCOESC) District ESY Service Agreement for August 1, 2023 to July 31, 2024, to provide the services for the visually, hearing, orientation & mobility impaired and braille services; Roll Call: Mr. Hula: aye, Mrs. Tucker: aye, Mr. Warner: aye, and Mr. Sutorius: aye.

Superintendent’s Report New Business
Mr. Kurt introduced the First reading of thefollowing NEOLA policies: PO0141.2 Revised Conflict of Interest, PO2623.02 Revised Third Grade Reading Guarantee, PO3120.08 Employment of Personnel for Co-Curricular / Extra Curricular Activities, PO4120.08 Employment of Personnel for Co-Curricular / Extra-Curricular Activities, PO5320 Revised Immunization, PO5330 Use of Medications, PO5337Care of Studentswith Active Seizure Disorders, PO6240 Boardof Revision Complaints and Counter complaints, PO6700 Fair Labor Standards Act (FLSA), PO7440 Facility Security, PO8120 Volunteers, PO8210 School Calendar, PO8330 Student Records, PO8600 Revised Transportation, PO8650 Revised Transportation by School Van, PO9160 Public Attendance at School Events, PO9211 District-Support Organizations and PO9270 Revised Equivalent Education Outside the Schools & Participation in Extra-Curricular for Students not Enrolled in the District. Mr. Kurt stated that schools either use NEOLA or OASBO for their policy management and that Margaretta has had good success with NEOLA.

Motion by Mrs. Tucker seconded by Mr. Hula, to approve the MTA MOU to create academic challenge advisors for a middle school (grades 7-8) team, and an elementary team (grades 5-6) for the 2023-2024 school year; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mr. Warner seconded by Mrs. Tucker, to approve the MTA MOU to create the Head Varsity Bowling Coach supplemental for the 2023-2024 school year; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mr. Warner, seconded by Mrs. Tucker, on Resolution number 23-24-18, to approve making provisional changes to board policies and forms to comply with HB33. Mr. Kurt corrected the printed copy typo that it should be House Bill 33 and not HS33. He stated that this resolution was recommended by NEOLA with the current state of flux that the transition from ODE to the newly established DEW; Roll Call: Mr. Warner: aye, Mr. Hula: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

Motion by Mrs. Tucker seconded by Mr. Hula, on Resolution number 23-24-19, to approve the storage space lease agreement with the Castalia Area Historical Society for the period of Oct. 1, 2023 to Oct. 1, 2024; Roll Call: Mr. Hula: aye, Mrs. Tucker: aye, Mr. Warner: aye, and Mr. Sutorius: aye.

Motion by Mr. Hula seconded by Mrs. Tucker, on Resolution number 23-24-20, to approve the BookNook MOU to provide software for virtual literacy tutoring for the period of Sept. 22, 2023 to Sept. 21, 2024. Mr. Kurt stated that our administration applied for and received a grant to be able to help specific students that are struggling. This gives us targeted assistance through virtual

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tutoring from BookNook. This will be for 24 elementary students and 25 students in 6th-8th grade for a total of 24 lessons. Mrs. Tucker asked who decides who gets this tutoring. Mr. Kurt stated that they will get recommendations from the teaching staff and administration. Mrs. Tucker also asked when the tutoring will happen and Mr. Kurt stated it will be during study halls and will be minimallydisruptive; RollCall: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, andMr. Sutorius: aye.

Motion by Mr. Warner, seconded by Mr. Hula, to approve the proposal with Heiberger Paving, Inc. for the Retopping of the all-weather polyurethane track surface. Mrs. Keegan stated that this is the company that worked on the original track improvements and it is important to get this contract signed to lock it in and get us on their busy schedule for next spring. Mrs. Keegan also stated that Mr. Grahl stated that the athletic boosters will donate to help cover some of this cost (just not able to give an estimate of the donation at this time). Mr. Elmer Lippert asked about the long jump pit. Mr. Kurt stated that the long jump runway needs repairs, which is being handled on a separate purchase order; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion byMr. Hula seconded byMrs. Tucker, to approve the graduation ofBrandi Jo Bartl, having completed all State and local graduation requirements; Roll Call: Mr. Warner: aye, Mr. Hula: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

Informational
Mr. Kurt then gave a Nexus Update that the Nexus Oral Arguments will be on October 24th at the Ohio Supreme Court, where Nexus and Lorain County Auditor Snodgrass will be able to have 15 minutes in front of the Supreme Court to address their positions on the appeal. Margaretta is petitioning the court to allow Margaretta to have our own additional 5 minutes to state our case on how we have been harmed by these delays. Currently Mr. Sutorius, Mrs. Tucker, Mr. Kurt and Mrs. Keegan are going to also attend the Oral Arguments. Mrs. Keegan reminded the board that it is a public meetingand allare welcomed. We want to be there in the galleryto showour support of getting this resolved.

Mr. Kurt shared that we are fortunate to participate with Bowling Green State University to have College Student Teachers at MES during the 2023-2024 school year: Megan Barrett, Gabrielle Bauthier, Kaitlyn Cullen, Savannah Fazio, SidneyGleis, MacKenzie Heath, Noah Jamison, Jayce Killian, Lauren Laser, Lars Livengood, Hunter Martin, Jayln Moore, Nelia Nolan, Summer Pankow, Destiny Pullano, Danielle Rapp, Marley Ruffing, Shelby Smith, Allie Steffanni, Melissa Walborn, Gabrielle Witt, McKenzi Woessner and High School Student Volunteers at the MES building for the 2023-2024 school year: Katelyn Cox, Brynn Laughlin, and Allyson Protzman. Mr. Kurt recognized that this is beneficial for our students, but also recognized and thanked the elementary teachers and Mr. Wise and Mr. Taylor for their additional efforts to support these new future teachers. Mr. Kurt stated these future teachers are helping with Margaretta’s literacy initiatives and working with small groups of students.

Mr. Kurt informed the board that the Firelands Regional Medical Center in partnership with the Erie County Health Department are performing a youth assessment survey that is trying to compile data on the Erie County students’ health needs. He stated that it is totally voluntary and all under age students will need parental consent to take the survey. Mr. Kurt stated that this survey will provide new data to help to determine the health needs of our area.

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Personnel Actions
Motion by Mr. Hula seconded by Mr. Warner, to approve the FMLA and unpaid leave requests; Roll Call: Mr. Warner: aye, Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

Motion by Mr. Warner seconded by Mrs. Tucker, to approve the revision of the Non-Teaching Limited Employment Wage Schedule (Sub custodians and sub bus drivers rate $19.00/hour); Roll Call: Mr. Hula: aye, Mrs. Tucker: aye, Mr. Warner: aye, and Mr. Sutorius: aye.

Certified
Motion by Mr. Hula seconded by Mr. Warner, to amend Kevin Johnson’s contract for 2023-2024 school year from 120 days to 140 days; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mr. Hula seconded by Mrs. Tucker, to hire the following coaching supplemental positions for the 2023-2024 school year: Swim/Dive: Lauren Drossman - Varsity Head Margaretta Dive Coach and two other schools Dive Coach; Mollie Biehl - JH Assistant Swim Coach; Girls Basketball: Corey Britton - 34% Varsity Assistant and JV Coach; Logan Harris -50% Freshman Coach; Roll Call; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Classified
Motion by Mrs. Tucker seconded by Mr. Warner, to accept the resignation of Audra Rooker, Head Bowling Coach for the 2023-2024 school year; Roll Call: Mr. Warner: aye, Mr. Hula: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

Motion by Mrs. Tucker seconded by Mr. Warner, to approve Mea Kuhn as a MES volunteer for the 2023-2024 school year; Roll Call: Mr. Hula: aye, Mrs. Tucker: aye, Mr. Warner: aye, and Mr. Sutorius: aye.

Motion by Mr. Warner seconded by Mr. Hula, to hire Richann Miller, Sub Bus Aide and Sub Custodian for the 2023-2024 school year; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mr. Warner, seconded by Mrs. Tucker, to hire William Jacoby, intermittent groundskeeper for the 2023-2024 school year; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mrs. Tucker seconded by Mr. Warner, to hire the following coaching supplemental positions for the 2023-2024 school year: Swim/Dive: Kaycee Hallett - Varsity Assistant Swim and JH Swim Coach; Boys Basketball: Jake Meisler - Varsity Assistant Coach; Derick Bailey -JV Coach; and Denny Bailey - Freshman Coach; Wrestling: Derek Cook - JH Coach; Girls Basketball: Brian Heck - 33% Varsity Assistant and JV Coach; Dan Hedberg - 33% Varsity Assistant and JV Coach; Courtney Fitzgerald - 50% Freshman Coach; Tony Haerr - 8th Grade Coach, Greg Wiedenheft - 7th Grade Coach; Bowling: Barry Carlson - Varsity Head Coach; Roll Call: Mr. Warner: aye, Mr. Hula: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

Motion by Mr. Hula seconded by Mr. Warner, Motion to approve the following sports volunteers for the 2023-2024 school year: Swim: Max Hallett-Szymanski, Volunteer Swim Coach; Boys

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Basketball: Mike Raifsnider and Steve Keller Sr. - Volunteer Varsity Assistant; and Dylan Morris -Volunteer Assistant Coach; Girls Basketball: JoeBias and Miah Miller -Volunteer JH Coaches; Wrestling: Tristan Stoll & Cameron Gessner - Volunteer Assistant Coach; Roll Call: Mr. Hula: aye, Mrs. Tucker: aye, Mr. Warner: aye, and Mr. Sutorius: aye.

Motion by Mr. Hula seconded by Mr. Warner, to hire Dan Gearheart as a bus driver, in addition to his current position as bus mechanic, effective August 30, 2023. Mrs. Tucker asked if he is doing both jobs effectively. Mrs. Keegan stated that at the end of the day we need drivers and the priority is getting the kids to school. Mr. Kurt stated that we are managing the bus mechanic position as best we can and are continuing to send him to training and teaching; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mrs. Tucker seconded by Mr. Warner, to hire Terri Meyer as a bus driver, effective October 23, 2023. Mr. Kurt stated that we a very happy to have her back; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mr. Warner seconded by Mr. Hula, to enter Executive Session to discuss the appointment, employment,dismissal,discipline, promotionor compensation ofpublic employees; Roll Call: Mr. Warner: aye, Mr. Hula: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

The Board entered Executive Session at 7:05 p.m. with Mrs. Keegan, Mr. Lippert, and Mr. Kurt remaining in the Executive Session.

Motion by Mrs. Tucker, seconded by Mr. Hula, to return to open session; Roll Call: Mr. Hula: aye, Mrs. Tucker: aye, Mr. Warner: aye, and Mr. Sutorius: aye.

Motion by Mr. Hula seconded by Mrs. Tucker, to adjourn the meeting having no further business to come before the Board; Roll Call: Mrs. Tucker: aye, Mr. Warner: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Meeting adjourned at 7:50 p.m.

Next BOE Regular Meeting is scheduled for November 20, 2023 at 6:30 p.m. at the Margaretta Board Office, 305 S. Washington St., Castalia, Ohio 44824

Respectfully Submitted

_________________________ Brian Sutorius
Board President

______________________ Diane Keegan
Treasurer

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