MINUTES OF THE MARGARETTA BOARD OF EDUCATION (BOE) REGULAR MEETING OF NOVEMBER 20, 2023.

Margaretta Board of Education met in regular session at 5:00 p.m. on Monday, November 20, 2023 at the Margaretta Board of Education, 305 S. Washington Street, Castalia, Ohio.

Regular Board Meeting
Mr. Sutorius, Board President, then called the regular meeting to order at 5:00 p.m. requesting roll call by Mrs. Keegan:

Mr. Hula:	Present Mr. Schoenegge:	Present Mrs. Tucker:	Present Mr. Sutorius:	Present
Mr. Warner was excused from the meeting

The Pledge of Allegiance was then recited after roll call.

Approval of the Minutes
Motion by Mrs. Tucker, and seconded by Mr. Schoenegge, to approve the minutes from the Special Board of Education Meeting held on Friday, November 3, 2023; Roll Call: Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Board and Staff Reports
Townsend Community School’s (TCS) Report
Mr. Ryan Bohn, TCS Principal and Superintendent stated that TCS has fifteen graduates for the 2023-2024 school year, and 500 current students as of November 20, 2023. He also stated that they performed their lockdown safety drill on October 30th, they are purchasing two additional vans, they are also exploring an additional learning center in Lorain County and are meeting with the Lorain County Community College (LCCC), beginning end of course testing on November 28th, and he was leaving to join the Fall Family Night at TCS starting at 5:30.

TCS Margaretta Sponsor’s Report
Mr. Kurt, stated that we had our monthly TCS/Margaretta meeting to review current events and we continue to attend the TCS board meetings. He also stated that TCS will be approving their five year forecast and we will then upload that to the Epicenter before the end of the month’s due date. Mr. Kurt also stated that he has completed the fall TCS site visit and will perform another one in the spring. He also stated that the LCCC potential partnership would be a great fit for both.

FFA Report on National Convention and possible overseas trip
The FFA students came to present to the board about their trip to Indiana and to roll out the potential Ireland trip.

The FFA students put together a presentation to inform the board of their travels and stops along the way to Indiana that included some of the following; toured the Shawk Sheep Barn with Dorper sheep, toured The Pickwick Place, explored the animal science and horticulture program at Huntington University, toured the milking carousel at the Fair Oaks Dairy, visited the Indy 500, attended the World’s Toughest Rodeo, and attended the National FFA Convention with 70,000 in attendance.

1 of 4

Ms. Allison Butler Then shared the detail of the potential ten day Ireland trip which would occur in June of 2025 (after school was out) where they will experience STEM hands on Agriculture experiences. She stated that the tour guide will be with the students 100% of the time and the itinerary is mapped out in detail by the tour company. She stated that they are looking to get this approved by the board so as to lock in the pricing, which currently the all-inclusive price is approximately $4,000. Ms. Butler also stated that she will be required to complete training in order to facilitate the trip.

Public Participation None

Introduction of Additional Items to the Agenda None

The Financial Report and Schedule of Bills
Mrs. Keegan presented the schedule of bills, bank reconciliations, fund balances, etc., that were included in the Board’s packages for review. Mrs. Keegan stated that the fiscal year to date revenue through October was a total of $6.7M and expenses of $6.3M resulting in an increase to the general fund balance of $0.4M. The beginning cash balance in the total general fund as of July1, 2023 was $1.0M so atthe end of October the general fund balance is $1.4M. Mrs. Keegan went through the variances in the year over year comparison.

Treasurer’s Report Information
Mrs. Keegan reported that the Auditor of State had performed a random audit of Margaretta’s SERS and STRS pension activity and found no issues or findings.

She also informed the board that the Audited Financial Statements for the period ending June 30, 2023 are completed and are posted on the Margaretta website for the public viewing.

New Business
Motion by Mr. Hula seconded by Mrs. Tucker, on Resolution number 23-24-22, to approve expenditures that have exceeded the $3,000 threshold of the “then and now” provisions of Ohio Revised Code Section 5705.41(d). Mrs. Keegan stated that this was for Johnson Controls that was called in on an emergency basis due to the storm damage and thus was approved after the fact. She also reminded the board that this storm is being turned into our insurance company as a claim for the damages ~$60K; Roll Call: Mrs. Tucker: aye, Mr. Hula: aye, Mr. Schoenegge: aye, and Mr. Sutorius: aye.

Motion by Mrs. Tucker seconded by Mr. Hula, on Resolution number 23-24-23, to adopt a Five Year Forecast for the fiscal years 2024-2028. Mrs. Keegan went through the assumptions used in the forecast and shared several graphs of our spending breakdowns and our sources of revenue funds. She also informed the board that she included Nexus tax payments at the 40% level and included the Solar Project PILOT revenue in the forecast for the first time; Roll Call: Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

Motion by Mrs. Tucker seconded by Mr. Schoenegge, on Resolution number 23-24-24, to renew the agreement with Stacy Builders, Snow and Ice Control Division, for the District’s salting parking lots and on an as needed emergency basis for snow plowing for the 2023-2024 School Year. Mr. Kurt stated that our dump truck has been with the Ford Dealership for an

2 of 4

extended amount of time and is concerned that they will not get the repairs done in time for snow plowing season and therefore we may need to use Stacy’s for supplemental plowing. Mr. Sutorius asked if we are needing two trucks long-term and Mr. Kurt responded yes. Mr. Kurt stated that we also reached out to Gysan’s for potential support, but they stated that they are not taking on any new clients at this time; Roll Call: Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mr. Schoenegge, seconded by Mrs. Tucker, on Resolution number 23-24-25, to approve the agreement with North Central Ohio ESC for audiology services for the 2023-2024 school year; Roll Call: Mrs. Tucker: aye, Mr. Hula: aye, Mr. Schoenegge: aye, and Mr. Sutorius: aye.

Motion by Mrs. Tucker seconded by Mr. Schoenegge, on Resolution number 23-24-26, to approve the Shared Diving Coach and Facility Use agreement with the Benton Carroll Salem School District in accordance with the terms and conditions identified in the agreement for the 2023-2024 Swimming Season. Mrs. Keegan informed the board that we are up to three schools now with Huron and Perkins shared service agreements being approved at a previous board meeting; Roll Call: Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

Superintendent’s Report New Business
Motion by Mr. Hula seconded by Mrs. Tucker, to approve the MTA MOU to create a sick leave donation system for a specific employee for the 2023-2024 school year only; Roll Call: Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Motion by Mr. Hula and seconded by Mr. Schoenegge, to amend the Athletic Drug Testing Policy - Legal Adult Drugs to a penalty of 20% suspension from the extracurricular; Roll Call: Mrs. Tucker: aye, Mr. Hula: aye, Mr. Schoenegge: aye, and Mr. Sutorius: aye.

Old Business
Motion by Mrs. Tucker and seconded by Mr. Schoenegge, for the second reading and approval of the following NEOLA policies: PO0141.2 Revised Conflict of Interest, PO2623.02 Revised Third Grade Reading Guarantee, PO3120.08 Employment of Personnel for Co-Curricular / Extra Curricular Activities, PO4120.08 Employment of Personnel for Co-Curricular / Extra-Curricular Activities, PO5320 Revised Immunization, PO5330 Use of Medications, PO5337 Care of Students with Active Seizure Disorders, PO6240 Board of Revision Complaints and Counter complaints, PO6700 Fair Labor Standards Act (FLSA), PO7440 Facility Security, PO8120 Volunteers, PO8210 School Calendar, PO8330 Student Records, PO8600 Revised Transportation, PO8650 Revised Transportation by School Van, PO9160 Public Attendance at School Events, PO9211 District-Support Organizations and PO9270 Revised Equivalent Education Outside the Schools & Participation in Extra-Curricular for Students not Enrolled in the District; Roll Call: Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

Informational
Mr. Kurt suggested the Organizational meeting date of January8, 2024, at 6:30 p.m. given it must occur before January 15th. We also determined that based on the timing requirements to get our renewal tax levy on the March 2024 ballot, we will need a special board meeting on Friday, December 1st at 7:00 a.m. We also determined that we need to change the start time of the December 18th regular board meeting to 5 p.m.

3 of 4

Personnel Actions Certified
Motion by Mr. Schoenegge seconded by Mrs. Tucker, to approve Bill Minshall, volunteer Indoor Track Coach for the 2023-2024 season; Roll Call: Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Classified
Motion by Mr. Schoenegge, seconded by Mrs. Tucker, to approve Kasey Haerr, volunteer Indoor Track Coach for the 2023-2024 season; Roll Call: Mrs. Tucker: aye, Mr. Hula: aye, Mr. Schoenegge: aye, and Mr. Sutorius: aye.

Motion by Mrs. Tucker seconded by Mr. Hula, to hire the following as Substitute Custodians for the 2023-2024 school year: Bob Hamilton and Reginald May Jr.; Roll Call: Mr. Hula: aye, Mr. Schoenegge: aye, Mrs. Tucker: aye, and Mr. Sutorius: aye.

Mr. Kurt also informed the board that we would like to hire Kastor Construction to solicit bids and oversee the project of the building demo and the creation of a parking lot at 208 Lowell Street property. He stated that we would like to get that project started ASAP.

Mr. Kurt also informed the board that TCS has requested to pave the parking area behind the stadium bleachers at their cost.

There was also discussion about the future projects of improvements to the high jump and long jump areas at the stadium.

Mr. Kurt also gave a brief update of the baseball project.

Motion by Mr. Hula seconded by Mr. Schoenegge, to adjourn the meeting having no further business to come before the Board; Roll Call: Mr. Schoenegge: aye, Mrs. Tucker: aye, Mr. Hula: aye, and Mr. Sutorius: aye.

Meeting adjourned at 6:03 p.m.

Next BOE Regular Meeting is scheduled for December 18, 2023 at 5:00 p.m. at the Margaretta Board Office, 305 S. Washington St., Castalia, Ohio 44824

Respectfully Submitted

_________________________ Brian Sutorius
Board President

______________________ Diane Keegan
Treasurer

4 of 4